The Board of Perry Township Trustees met is Special Session on Monday, April 13, 2009 at6:00 p.m. at the East Liberty Community Room.  Roll Call: Merle Ackley, present, Jeff Rosebrook, present, Gary Baker, present and Cindy Stalling, present.  Also present was Dan Ackley, Melony Baker,  Linda Baldridge, Tim Eubanks, Kurt Penhorwood, and Jenny Boudeau. 

      Chairman Ackley called the meeting to order.  The meeting was for the purpose of filling the vacant seat on the Zoning Appeals Board due the death of Richard Stanley.  The ones applying for the job were Linda Baldridge, Tim Eubanks, Kurt Penhorwood and Jenny Boudeau. 

      Mr. Ackley asked Ms. Linda Baldridge to stay in the room and asked the other to move the old office room.  The trustees then interviewed each applicant individually.  The trustees asked all applicants questions, and also why they would like to have the position. 

      After all were interviewed, the trustees took pieces of paper and put down who they wanted to have fill the position on paper.  Going from 4 to 1 as to where to put each applicant as to who they would like to see fill the position, with # 4 being the one they wanted the most.  After all trustees filled out their papers, they were turned into the fiscal officer and she added up the points.  Mr. Kurt Penhorwood got the most points.  Mr. Merle Ackley made a motion to put Mr. Kurt Penhorwood on the Perry Township Zoning Appeals Board, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook, yes, and Baker, yes. 

     Mr. Gary Baker suggested that we make the one getting the seconded most points as an alternate.  That was Mr. Tim Eubanks.  Mr. Gary Baker made a motion to put Mr. Tim Eubanks on the Perry Township Zoning Appeals Board as an alternate, seconded by Mr. Merle Ackley. Ackley, yes, Rosebrook, yes and Baker, yes. 

      Mr. Merle Ackley called all applicants back into the room and told Mr. Penhorwood that he would be filling the position.  Mr. Ackley thanked all applicants for showing interest in serving on the Appeals Board. 

       Mr. Merle Ackley made a motion for adjournment, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook, yes and Baker, yes.    

 

 

                                                             Respectfully submitted by:

 

                                                             ____________________________

                                                             Cindy Stalling, fiscal officer

 

 


Accepted by Perry Township Trustees:

 

 

_____________________________________

Merle Ackley

 

 

_____________________________________

Jeff Rosebrook

 

 

_____________________________________

Gary Baker

 

 

 

 

 

        The Board of Perry Township Trustees met in Regular Session on Monday, April 13, 2009 at7:00 p.m. at the Community Room in East Liberty.  Roll Call: Merle Ackley, present, Jeff Rosebrook, present, Gary Baker, present and Cindy Stalling, present.  Also present was Melony Baker, Howie Kaiser, Keith Montgomery, Doug Henry, Linda Baldridge, Beverly Wolf, Dan Ackley, Jack Orders and Ryan Lane .

           The minutes of the previous meeting was given to the Trustees to read prior to this meeting.  Mr. Ackley asked if there were any additions or corrections to the minutes and Mr. Gary Baker stated that there is a correction to the minutes.  The minutes stated that we purchased a cord for the generator from HBI Electric, and we did not, it was just a quote from them.  The quote was not accepted and it was for a cord to run from the Lodge Hall to the Fire House for $6,928.00. We are NOT doing this. 

           Mr. Ackley asked if there were any additions or corrections to the financial statements that were given to the Trustees from the fiscal officer.  They stand approved.

 Ackley, yes, Rosebrook, yes and Baker, yes. 

      Mr. Jack Orders and

Mr. Ryan Lane
of Stolly Insurance, were here to see if we were going to change our insurance for the township to them or not.  Mr. Merle Ackley made a motion to change and accept the insurance from Stolly Insurance, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook, yes and Baker, yes. 

Mr. Jack Order went over some options that we might want to consider, he suggested that we go for the uninsured motorist insurance for $1,000,000.00 for $1,044.00 per year.  The med pay is $20.00.  All trustees agreed to make this option available to the township.  The liability is now 1 to 2 and can go to 3 -6.  This insurance change will save the township close to $4,000.00 per year on our insurance.  Mrs. Stalling will call OTARMA and let them know that we have changed insurance companies. 

Mr. Lane
would like to have run loss reports for the last 3 years and then they can guarantee this price for two year.  Mrs. Stalling will call OTARMA and also VSIF of Ohio to get these reports.

     Mrs. Linda Baldridge wanted to know what we had found out about the Akey Cemetery.  Mrs. Stalling brought the email from the Log. Co. Prosecuting Attorney that stated that he is working on this and he is also working on the deed for the lot beside the fire house.

      Mr. Dan Ackley , zoning inspector, stated that since we put an alternate on the Appeals Board he would like to have an alternate on the Zoning Commission too.  Mr. Dan Ackley would like to put Mrs. Melony Baker on the Zoning Commission as an alternate.  Mr. Merle Ackley made a motion to put Mrs. Melony Baker on the Zoning Commission as an alternate, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook, yes and Baker abstained.

      Mrs. Bev Wolf told the Fire Chief that she needs some help tomorrow from the fire dept. with the food pantry. 

      Mrs. Wolf wanted to know about the change in our dental and vision insurance, that at the last meeting we passed a motion for the township to start paying for this.  Mrs. Wolf stated that this is bad timing with the way the economy is and with it also being an election year.  She wanted to know why the change in this?  Mr. Ackley told her that we changed all our medical insurance in December.  Mrs. Stalling told her that the insurance we have now is lots cheaper than what we did have.  Mrs. Stalling looked in past minutes and found that in the Nov. 08 minutes it stated that this new insurance was an over $27,000.00 savings for the township per year.

      Chief Montgomery stated that we have had 31 EMS runs and 26 fire runs so far in 2009.

      Chief would like to get rid of the old air packs.  Fire Safety Services will take them for parts. He would also like to junk out some old turn out gear that is over 20 years old. 

      J.D. Gibson needs some new pants as he has out grown his.  Mr. Jeff Rosebrook made  a motion for said purchase, seconded by Mr. Merle Ackley.  Ackley, yes, Rosebrook, yes and Baker, yes.

      Chief Montgomery brought up about the internet service at the fire dept.  Mrs. Stalling had talked to Road Runner and they wanted $62.00 per month for service, Embarq wanted $29.95 per month for service.  Mitch Current talked to these companies as well, and he asked questions that they needed to know pertaining to whether we can hook them up at the fire house or not as the new computer does not have a modem in it.  Mr. Gary Baker made a motion to change our service to Embarq, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook,  yes and Baker, yes. 

     Assist. Fire Chief, Doug Henry, reported that at the fire at Furlong’s there are a couple of dry hydrants that the firemen had trouble hooking up to.  He stated that they have 4” connections on them.  Doug and JR Garrison went around and checked the hydrants on CR 152, CR 12 and the one at Reliant Mechanical.  The one on CR 12  at Stanford’s needs a wider berm, Doug is afraid that the truck will tip there someday.    JR Garrison is working on a quote for 6” connectors, as that is what they should all be.  After a lot of discussion, Mr. Gary Baker made a motion to go ahead and spend up to $1,000.00 to get this project started, while we wait on the quote, seconded by Mr. Merle Ackley.  Ackley, yes, Rosebrook, yes and Baker, yes.

     Mr. Baker talked to ODOT about the flashing lights on the stop sign again, ODOT told Gary that there has to be either 14 accidents or 14 fatalities before we can put up signs, and there have only been 7 at that intersection as of now.

      Mr. Baker reported that Mr. Ken Rosebrook has fixed the alternator on the rescue, and a tail light on the truck.

      Mr. Baker reported that most of the street lights have been changed over, he wants the trustees to get together when they are done and drive the town and see where the dark spots are and as to how many more street lights we need to have installed.

      Mr. Baker is still waiting for the word from Parrott’s Impl. as to getting together to start the generator up to make sure it works properly.

      Mr. Baker talked to Mr. Mike Bow about making the bathroom in the Lodge Hall ADA.  Mr. Bow told Gary that it would probably costs around $40,000.00 - $45,000.00 to do this. 

      Mr. Baker stated that the furnace in the day room at the fire house if fixed, it was only the filter.

       Mr. Jeff Rosebrook wanted to know if we could put up “Stop Ahead” signs with flashing lights on them on 347- 143?

      Mr. Rosebrook had the tables and chairs in at the Community Room, and they look real nice. Mrs. Wolf told Mr. Rosebrook how nice they look as well.

      Mr. Rosebrook received a call about getting some smaller swings for the park for smaller children, and also that the existing one down there are cracked and needs to be replaced.   Mr. Rosebrook had looked up some prices to replace them and it would be around $350.00 to $400.00 to do it and also to purchase some smaller swings.  Mr. Gary Baker made a motion to purchase some smaller swings and to replace the existing ones, seconded by Mr. Merle Ackley.  Ackley, yes, Rosebrook, yes and Baker, yes..  Mr. Rosebrook will order them.

     Mr. Rosebrook stated that he has one base order.

     Mr. Rosebrook is getting some prices for trees to go along the fence row in the North GreenfieldCemetery, beside the Miller fence line.

     Mr. Merle Ackley brought up that he thinks we should leave the fence off at the triangle and leave it like it is  right now. 

     Mr. Baker had talked to Buckeye Waste about when the dumpsters were available for Spring Dumpster Day.   The dumpsters are available on May 2, June 6, 13, 20.  The total per dumpster is $413.80.  After some discussion. All trustees agreed to get three dumpsters on June 6.  It will run from 8:00 – 2:00 and be in front of Perry Park. 

     Mr. Ackley brought up that we need some new flags.  We will order a dozen of the better flags for the cemeteries and Mrs. Stalling will place the order.  We will also purchase some from Wal-Mart for the poles around town. 

     Mr. Ackley thanked the fire dept. for their hard work at the Furlong fire recently, he stated that he has gotten some positive comments on our fire dept. since the fire.

     Mrs. Stalling reported that she sent Mr. Litteral another invoice concerning his ½ of the surveying fee.

     Mrs. Stalling reported that our audit is done, and we will be getting written up about our bid process, there was one instance where we should have put the project out for bids and we did not, the bill exceeded the amount that is allowed to be paid before going out for bids.  We won’t be getting our post audit until probably the end of May.

     Mrs. Stalling had some paperwork that needed to be signed pertaining to some changes in our vision insurance.  Mr. Ackley signed the two copies, and Mrs. Stalling will keep one copy and send the other copy back to the company.

     Mr. Baker reported that both the mowers have been serviced at LeVan’s and are back and ready to go.

     Mr. Matt Guisinger contacted Mr. Baker about a lot in Greenlawn Cemetery beside his grandparents for his parents.  Mr. Baker stated that the cemetery had been mis-measured and that there is room beside his grandparents for a ½ lot.  So Gary and Merle were out there and measured it and they agreed to sell Mr. Guisinger the ½ lot.  This lot will be 271 ½.

     Mr. Baker talked to Mac-O-Chee tree service about the tree at the corner of

292 – Temperance Street
.  It is in the corner of Kenny Peters property.  It needs to be removed.  Mac-O-Chee will take it down for $350.00 and Mr. Peters will take the wood.  Mr. Rosebrook made a motion to hire Mac-O-Chee to do this, seconded by Mr. Ackley.  Ackley, yes, Rosebrook, yes and Baker, yes.

     Mr. Gary Baker brought up that Don Johnson’s rates for digging of our graves is a lot lower than what everyone else pays him.  Mr. Baker made a motion to raise the digging of graves to $175.00, seconded by Mr. Merle Ackley.  Ackley, yes, Rosebrook, yes and Baker, yes.

     Mr. Baker and Assist. Fire Chief Doug Henry looked at the fasteners on the siding on the fire house, they are starting to rust.  Mr. Baker suggested that we paint it now, so maybe we won’t have to re-side it.  Mr. Baker will get some prices for this.

      Mr. Baker stated that we need to review our levies at the next meeting and decide what we need to do about them.

      Mr. Jeff Rosebrook stated that Mr. Charles Rasnick called him and told him that the State is suing him about that hill that was taken out on SR 292 several years ago.  He will be contacting us probably to get the minutes about this.  Mrs. Stalling told Jeff that we have done all this before. She has given him minutes about this before.  Mr. Rasnick wants the township to pay for this, and we can not, it is on a

State Route
not a Township road.

     Mr. Merle Ackley made a motion to give the American Legion $500.00 for Memorial Day expenses, seconded by Mr. Gary Baker.  Ackley, yes, Rosebrook, yes and Baker, yes.

     Mrs. Stalling had a recall on our Bobcat, Mr. Baker stated that it has already been fixed.

     Mr. Ackley reported that the chemicals for mosquito spraying are in.  The company would also like to service our machine, but Mr. Ackley told them no.

      Trustees agreed to open the park on May 2.

     Mrs. Stalling brought up that the fire dept. would like to have some cases of water on the fire trucks.  Chief stated that they would like to have 6 cases total to put on the squad, rescue, fire truck.  Two cases per vehicle.  Mr. Ackley made a motion for said purchase, seconded by Mr. Rosebrook..  Ackley, yes, Rosebrook, yes and Baker, yes.

     Mr. Merle Ackley made a motion to pay the bills, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook, yes and Baker, yes.

 

 TOTAL OF BILLS:                             $96,491.24

 

 

INCOME FOR MARCH                     $311,101.33

 

     

     Mr. Merle Ackley made a motion for adjournment, seconded by Mr. Jeff Rosebrook.  Ackley, yes, Rosebrook, yes and Baker, yes.

 

                                                Respectfully submitted by:

 

                                                __________________________             

                                                Cindy Stalling, fiscal officer