The Board of Perry Township Trustees met in Regular Session on Monday, November 10, 2008 at 7:00 p.m. at the Community Room in East Liberty. Roll Call: Gary Baker, present, Jeff Rosebrook, present, Merle Ackley, present and Cindy Stalling, present. Also present was Melony Baker, Howie Kaiser, Keith Montgomery, Beverly Wolf, Tom Cunningham, Margie Cook, Chuck Litteral, Bob McColloch, Scott McCain, Paul Blair and Dan Ackley.
The minutes of the previous meeting was given to the Trustees to read prior to this meeting. Mr. Baker asked if there were any additions or corrections to the minutes and they stand approved as written.
Mr. Baker asked if there were any additions or corrections to the financial statements that were given to the Trustees from the fiscal officer. They stand approved.
Mrs. Beverly Wolf would like to have the firemen’s help tomorrow at the food pantry around 12:30 p.m.
Mr. Dan Ackley, zoning inspector, gave a zoning update. He also stated that LUC contacted him and they would like to set up a meeting sometime in the first two weeks of December to meet with the Board of Trustees, the Zoning Appeals Board, the Zoning Commission and the Zoning Inspector to go over the surveys that we sent out this past year. They have all the statistics put together and would like to give us a report on them. Mr. Dan Ackley would like to have the meeting on a mid-week day and also in the middle of the day.
Chief Montgomery reported that he has 9 or 10 guys (volunteers) that would like to take a 120 hour fire course. It costs $85.00 per guy, so it would be around $785.00 for them to take this course. Mr. Scott McCain is a State Instructor, so he could teach this training, and it would be held at our fire house. He would hold it on Sundays for 8 hrs. and it would start after the first of the year. Mr. McCain explained that 1 class is about broken up air packs, auto extraction, and how to fight a fire. He also stated that firemen have to have 18 hours every year of training to keep their fire card. So that is 56 hours every 3 years. This class would take in all of our volunteers with the exception of Dave Cook. Trustees told the Chief to get a list of everyone who wants to attend this class and bring it to the next meeting and then they will make a decision on it.
Mr. Howie Kaiser and Mr. Scott McCain reported that the transmission is leaking on the engine. After some discussion, all trustees agreed to have Ken Rosebrook look at it for us.
Chief Montgomery reported that they can’t wash their turn-out gear in the washer/dryer at the fire house anymore. Scott McCain took his to the Laundromat and it cost him $4.00 to wash and dry it. Keith wanted to know that if any of the firemen want to do this, would the township reimburse each individual for this? Mr. Jeff Rosebrook made a motion to reimburse any firemen for laundering his own turn-out gear, seconded by Mr. Merle Ackley. Baker, yes, Rosebrook, yes and Ackley, yes.
Chief Montgomery thanked the trustees for their new room at the firehouse, he stated that everyone really likes it.
Mr. Jim Organ, our insurance agent, gave us a report on our insurance going up 36%. Mr. Organ went over some insurance options for us that would save the township money but yet still give us good coverage. Our policy is up on Dec. 1, 2008. After a lot of discussion, and Mr. Organ answering a lot of questions, the trustees set up a special meeting for Monday, Nov. 24, 2008 at 7:00 p.m. to vote on our insurance. This will give the trustees some time to look over the options that Mr. Organ went over with us tonight, and we can get some questions together for him. Mr. Organ will come back and meet with us at this special meeting.
Mrs. Margie Cook brought up about her sink hole in her back yard. Mr. Baker told her that he has reserved a camera from Sunbelt Rental to put in the tile to see what is going on, but he can’t get this camera until next weekend.
Mrs. Cook reported that she is still not allowed back to work yet. She has another doctor’s appointment on Friday and they will decide if they are going to have to do more surgery on her or not.
Mr. Chuck Litteral brought up to the trustees about selling some land on the south side of the fire house to the township for parking. He would like to sell the township one acre. It would be 200’deep, 260’long and he would like to sell it for $10,000.00. We could split the surveying costs in half between the township and Mr. Litteral. Mr. Baker had talked to Paul Clapsaddle and he would charge us around $800.00 to survey it. After some discussion, Mr. Merle Ackley made a motion to purchase this land from Mr. Litteral, seconded by Mr. Gary Baker. Baker, yes, Rosebrook, yes and Ackley, yes. Mrs. Stalling had contacted our Prosecuting Attorney and he suggested that we all sign a purchase agreement, so that we can go ahead and pay Mr. Litteral for the land, but Mr. Heaton will still have to do a clear title search on the property. Mrs. Stalling had a purchase agreement ready and all 3 trustees and Mr. Litteral signed it. Mrs. Stalling then cut Mr. Litteral a check for this land.
Mr. Tom Cunningham brought up about the letter that he received asking for support for the No More Chicken Signs group, he wanted to know if this pertained to Perry Township. Mr. Rosebrook told him that right now it’s in York Township, but if everything passes then it will be coming to Perry Township. The trustees explained what has been going on to Mr. Cunningham, and we told him that we have already passed a resolution opposing the expansion of the facility on CR 142. Mr. Rosebrook told Mr. Cunningham that this group meets every Monday night at the York Township building and he offered to take Mr. Cunningham to one of the meetings if he would like to go to one.
Mr. Merle Ackley thanked the fire dept. for patrolling on trick or treat night.
We received a letter from the Log. Co, Engineer stating that they are going to talk to the Log. Co. Commissioners that they want to give Perry Township CR 152, 271 and 296. Mr. Jeff Rosebrook made a motion that we do not want these roads, as it is more maintaining of roads for us with no more money coming into our township, seconded by Mr. Gary Baker. Baker, yes, Rosebrook, yes and Ackley, yes. Mrs. Stalling will write letters to both the Engineer and the Commissioners stating that thanks but no thanks we do not want these roads given to us.
Mr. Jeff Rosebrook is getting prices for transmitting service for the Lodge Hall. Mr. Baker is getting prices on generators as well.
Mr. Gary Baker talked to Virginia Stanford about the hole in the cement on her property on
N. Main Street
. She told him that she would get it taken care of.
Mr. Baker got more Christmas bulbs for the tree in the Township yard.
Mr. Baker got the park closed and the water shut off and drained.
HB 323 went into effect as of Sept. 1, 2008; it overhauls partition fence laws in Ohio. The Ohio Township Association sent us a procedural guide and a sample of “Notice of Rights”. After looking over the information, Mr. Gary Baker made a motion for our Zoning Inspector, Mr. Dan Ackley, to use the paperwork sent to us by the Ohio Township Assoc., seconded by Mr. Jeff Rosebrook. Baker, yes, Rosebrook, yes and Ackley, yes.
Mr. Merle Ackley suggested that we have a Halloween costume contest next year instead of the Christmas light contest. Trustees will think about this.
Mr. Merle Ackley reported that Dave has cut brush on
and also on Wolever drive, and you can see down there now.
Mr. Jeff Rosebrook brought up about lights for the stop signs; they have solar lights around the perimeter of the sign. They cost $1,600.00 per sign. For 4 signs and shipping it would be $6,400.00. Mr. Baker talked to Honda and they may pay for ½ if we decided to do this on TR 143 and SR 347. Mr. Robert McColloch stated that the signs would belong to ODOT and we would need to contact them. Mr. Baker already talked to the County and they are all for us putting them up, and they meet all of ODOT requirements.
Mr. Tom Cunningham wanted to know if we do any street sweeping. We told him that our employee sweeps the streets and intersections all the time.
Mr. Gary Baker talked to Mr. Harry Bray about the street light outside Mr. Dave Eley’s property. He said that it has never been replaced. Mr. Baker called DP&L and they told Gary that it’s not theirs anymore, that it’s Miami Valley Lightning. When he called Miami Lightning they told him that it belongs to DP&L. He called DP&L back and they told him that they are getting out of Street Lighting, and that Miami Valley Lighting is taking it over. Mr. Baker then called MVL back and him and Mrs. Stalling met with a representative about this. He was told that MVL would put up 33 new fixtures, and that the service would run what we are paying now with DP&L. He was also told that the response time to a call would be 2-3 days. Mr. Baker drove the town and he feels that there are some places where we could use additional lighting. He was told that there would be a yellow light. MVL will use the same poles, the same arms; they would just put new heads on them. There would not be any up front cost to the township for the change over. Mr. Baker thinks that this is a good deal. After some discussion, Mr. Merle Ackley made a motion to change the Street Lighting over the Miami Valley Lighting, seconded by Mr. Jeff Rosebrook. Baker, yes, Rosebrook, yes and Ackley, yes. Mr. Baker will call MVL and let them know that we are changing; all trustees signed the contract for the change.
Mr. Gary Baker contacted JD Powers Systems in London about a generator. This is the same company that maintains Honda’s generator. Their quote for a 99 H P good for 187 AMPS comes on a trailer was $29,311.12 plus shipping and handling. So this is going to have to go out for bids. All trustees decided to open bids at our year end meeting on Dec. 29, 2008 at 5:00 p.m.
Mr. Baker reported that he got the lights on the Christmas tree in the township yard. We will have 5000 watts on the tree. So we will need to have more power run to the tree. It will also take additional wiring. Mr. Baker had a bid from HBI Electric, for $492.00 for material, $836.00 for labor for a total of $1,328.00. They will put the box up in the tree and get rid of the blue barrel that is under the tree. Mr. Merle Ackley made a motion to accept their bid, seconded by Mr. Gary Baker. Baker, yes, Rosebrook, yes and Ackley, yes. Mr. Baker will call HBI and let them know.
Mr. Baker reported that the 50 hr. service has been done on the Bobcat, and everything was okay. Next service time is 250 hrs.
Mr. Baker had quotes for new heating and air conditioning for the Lodge Hall. From Reliant Mechanical it is $29,464.00, from Country Side Mechanical it is $23,070.00 for high efficiency and $19,084.00 for regular efficiency. This is for 2 furnaces and 2 heat pumps. After some discussion, Mr. Baker made a motion to accept the bid from CountrySide Mechanical for the regular efficiency for $19,084.00, seconded by Mr. Jeff Rosebrook. Baker , yes, Rosebrook, yes and Ackley, yes. Mr. Baker will contact CountrySide Mechanical and let them know that their bid was accepted.
We received a letter from the County telling us that if we need our roads cleaned up, we can contact the Log. Co. Jail and they will bring inmates out to do this for us.
We were contacted from the Log. Co. Chamber of Commerce about the Honda Homecoming Parade starting at Perry Park this coming August. All trustees agreed that this was fine; Cindy contacted Bonnie and reserved the park for the day. It will be on August 13, 2009.
Mr. Gary Baker made a motion to pay the bills, seconded by Mr. Jeff Rosebrook. Baker, yes, Rosebrook, yes and Ackley, yes.
TOTAL OF THE BILLS: $67,626.03
INCOME FOR OCTOBER $56,653.24
Mr. Gary Baker made a motion for adjournment, seconded by Mr. Jeff Rosebrook. Baker, yes, Rosebrook, yes and Ackley, yes.
Respectfully submitted by:
Cindy Stalling, fiscal officer
Accepted by Perry Township Trustees: