The Board of Perry Township Trustees met in Regular Session on Monday, November 8, 2010 at 7:00 p.m. at the East Liberty Community Room. Roll Call: Merle Ackley, present, Jeff Rosebrook, present, Gary Baker, present and Cindy Stalling, present. Also present was Melony Baker, Bonnie Brose, John Brose, Dave Cook, Keith Montgomery, Bev Wolf, Doug Henry, Paul Blair, Jim Organ, Jennifer Ganson, Bob McColloch, Dave Frangis and Dan Ackley.
The minutes of the previous meeting was given to the Trustees to read prior to this meeting. Mr. Ackley asked if there were any additions or corrections to the minutes and then asked if there were any additions or corrections to the financial statements that were given to the Trustees from the fiscal officer. They both stand approved by the trustees.
Mrs. Bonnie Brose, janitor will have a knee replacement on Dec. 1 and will be off of work for approximately a month. Her husband, John will be filling in for her in her position during her recouperation.
Mrs. Bev Wolf needs the fire dept. at the food pantry tomorrow.
Mrs. Wolf was upset about the small area we received for the Akey Cemetery. She wanted to know if that little part was all we were going to use for the Cemetery? Trustees told her yes and she stated that she was very disappointed. She also wanted to know if we had ordered the stone for the cemetery yet? No we haven’t yet, as Mr. Baker is getting all the information together that needs to go on the stone.
Mr. Dave Cook reported that there is a lot of equipment and supplies that will be outdated soon. He said to replaced all outdated equipment and supplies it is going to cost us around $1,165.21. Most of this can be ordered through Moore Medical Equipment.
The outdated stuff will be disposed of. Mr. Merle Ackley made a motion for said purchase, seconded by Mr. Rosebrook. Ackley, yes, Rosebrook, yes and Baker, yes.
Mr. Merle Ackley made a motion that all old and outdated supplies need to be disposed of properly, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Baker, yes.
The fire dept. would like to have 2 carbon monoxide detectors for the buildings, all trustees were in agreement for them to go ahead and purchase them.
Mr. Cook brought up about hiring one more medic, as Scott Harris has quit. Trustees told him to go ahead and start interviews and hire one more.
Chief Montgomery brought up about getting license for radios. As of Oct. 11, 2011 the FCC bands will be changing. The mobile units in the trucks will be able to be re-programmed. Not sure about the other radios, but there is suppose to be grant money available to help replace with new equipment. Whatever radios can not be switched over will have to be replaced.
Assist. Fire Chief Doug Henry, brought up about the upgrade for the tanker. The PTO, FSS came down and looked things over and to do the upgrade it would be around $4,100.00. Doug brought up about putting stripping on the tanker and chevron and it would cost $1,864.00. Both of these would total $5,964.00. Mr. Jeff Rosebrook made a motion to do both, seconded by Mr. Gary Baker. Ackley, yes, Rosebrook, yes and Baker, yes.
Doug would like to get some prices on stripping for the other trucks as well.
The batteries on the tanker have been taken care of and it is running okay now.
Chief Montgomery reported that Mr. Scott Harris wanted to thank Perry Township for helping him to be able to get through his schooling.
Ms. Jennifer Ganson, wanted to know about the policies that we sent to Pros. Att’y Gerald Heaton. Mrs. Stalling reported that he thought they were fine to go ahead and use.
Jennifer would like to start a Volunteer policy stating that if you have signed up to work, you better show up or have a good excuse as to why you didn’t. She would also like to put in effect a Standard disciplinary action policy. Jen will send these two policies to me and I will send them on for Mr. Heaton to look at and see what he says about these two as well.
Jen has met with our Insurance man, and Mr. Baker was there too. They all went over the policies that the Insurance would like for us to use and get implemented in 2011.
They would like to see us do an annual physical and an agility test. They also recommended that we do a stress test and if you can’t pass it, you would have 30 days to get in shape and re-test. They recommended a nutrition class be offered to employees. All of this is for the day-timers, not the volunteers. Jen would like to see all of this in effect by the end of 2011.
Jen recommended putting together a work-out regiment, since there is already a lot of work-out equipment at the fire house. Jen stated that the bottom line is that the township trustees are responsible for whatever happens.
Mr. James Organ, of Ohio Insurance Agency, was here to go over our health insurance renewal. We have a 35.4% increase. Mr. Organ went over all the information that he brought with him. Mr. Baker stated that he does not use the township insurance.
Mr. Organ had 3 different options for us to go over. All three options had an increase to the township. They were 36.35 %, 20.57%, and 16.07%. Mr. Organ then explained each insurance and the benefits that went along with each coverage. After a lot of discussion, and answering a lot of questions, Mr. Merle Ackley made a motion to accept the 2nd plan with the 20.57% increase, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Baker, yes. Mr. Organ will send paperwork to be signed with the changes.
Mr. Merle Ackley moved the following Resolution:
BE IT RESOLVED, by the Trustees of Perry Township that the policy of paying hospitalization, dental and vision insurance for all elected officials and full-time employees will be continued. All policy coverage is to be the same terms and any premium adjustments will be made at the arrival of the next notice of each policy.
BE IT RESOLVED, that if any elected official chooses not to have hospitalization, dental, and vision insurance coverage that he/she may so elect to have life insurance coverage instead.
BE IT RESOLVED, that said payment shall be made from the General Fund, Gas Fund, Road and Bridge Fund, Cemetery Fund, Park Fund and Special Fund as appropriated.
LET IT BE RESOLVED, that in the event of a change or loss of the now existing coverage the Township would at that time pick up full hospitalization, dental and vision insurance to match the terms of the other official’s policies. Until such time life insurance coverage will be selected if he/she chooses the life insurance policy instead.
Mr. Jeff Rosebrook seconded the Resolution and the roll being called upon its adoption, the vote resulted as follows:
Mr. Merle Ackley aye
Mr. Jeff Rosebrook aye
Mr. Gary Baker aye
Mr. Dan Ackley gave a zoning update.
Mr. Dave Cook stated that he needs a check to get the drug licenses. Mrs. Stalling will cut a check have the trustees sign it and deliver it to Mr. Cooks home.
Mr. Baker reported that the pad of stone for the parking lot beside the fire house is done. He had a quote from H&S Asphalt to asphalt the parking lot, the quote was for $28,000.00. It’s too late to do it now for this year. So, matter was tabled.
Mr. Baker reported that the tile is done at Perry Park. He had a quote from H&S Asphalt to make a 2 lane drive down to the park it would cost $34,000.00.
Mr. Baker stated that Triple C Construction has the floor of the shelter house at Perry Park done and it looks really nice. They did a good job.
Mr. Rosebrook stated that he got the 2 new batteries for the tanker and also fixed the charger on the squad.
Mr. Ackley brought up about cleaning off the cemeteries for fall? Clerk will advertise it in the Examiner.
Mr. Baker stated that the bill for fixing the parking lot was a lot cheaper than originally thought. Honda gave us a lot of fill material and that saved the township between $10,000.00 - $11,0000.00. Gary stated that he and Doug Henry were in contact with Honda about this project. We thank Doug for his help with this.
Mr. Baker reported that the park is closed for the season, Gary and Dave closed it.
Mr. Ackley brought up about the pick up truck that we ordered from S&S. We can’t get the one we originally wanted. We can get a 2011 Ford that is comparable to the GMC that we voted and approved. Mr. Jeff Rosebrook made a motion to go with the 2011 Ford and it will cost $74,229.00, seconded by Mr. Gary Baker. Ackley, yes, Rosebrook, yes and Baker, yes. Mr. Baker said that if we want this truck we need to contact S&S tomorrow and let them know. Mr. Baker will make this call to S&S.
Mr. Rosebrook stated that he has received 2 base orders for the North Greenfield Cemetery.
Mr. Ackley reported that the driveway on Bible Road is busting up really bad. It has water under it and they are wanting us to come out and dig it up. Mr. Ackley suggested maybe we chip and seal it later.
Mrs. Stalling reported that she had been contacted about an audit for the township. They stated that they may get to us around the middle of December.
Mrs. Stalling reported that she received a phone call about a camper/trailer at the end of South Main Street. It is parked at the dead end site of the street? No one knew anything about this camper/trailer.
Mr. Merle Ackley made a motion to pay the bills, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Baker, yes.
TOTAL OF BILLS $ 107,093.13
TOTAL OF CHARGES $4,612.88
TOTAL OF INCOME FOR OCTOBER $ 71,633.08
Mr. Merle Ackley made a motion for adjournment, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Baker, yes.
Respectfully submitted by:
Cindy Stalling, fiscal officer