The Board of Perry Township Trustees met in Regular Session on Monday, June 13, 2011 at 7:00 p.m. at the Community Room in East Liberty. Roll Call: Jeff Rosebrook, present, Merle Ackley, present, and Cindy Stalling, present. Also present was Dan Ackley, Dave Frangis, Dave Cook, Jenny Snapp, John Brose, Bonnie Brose, Beverly Wolf, Mitch Current, Keith Montgomery, and Kurt Penhorwood.
Chairman Jeff Rosebrook called the meeting to order.
The minutes of the previous meeting was given to the Trustees to read prior to this meeting. Mr. Rosebrook asked if there were any additions or corrections to the minutes and they stand approved. .
Mr. Rosebrook asked if there were any additions or corrections to the financial statements that were given to the Trustees from the fiscal officer. They stand approved.
Ms. Jenny Snapp, representing LUC Regional Planning Commission, was in attendance concerning the Comprehensive Plan for Perry Township. She wanted to know if there were any comments or questions about the plan. Jenny then went over the changes that had been made in the plan since we met with them. Jenny reported that she and Wes Dodds had met with Kurt Penhorwood last Friday and they made some corrections in the pie graphs towards the end of the plan. Mr. Penhorwood had pointed these corrections out to Jenny and Wes and Jenny thanked Mr. Penhorwood for that. As far as the Junk Car Issue, that needs to go back to our zoning laws to be enforced. Jenny has added one sentence to the issue of nuisance/junk vehicles. She said that there should be a definition on this. Jenny said that there needs to be some definitions added to our zoning laws when they are updated. Jenny reported that Zane Township did adopt this Comprehensive Plan for their Township last Monday night at their meeting. Mr. Merle Ackley said that he didn't see any reason to not adopt this. Mrs. Bev Wolf said we did not vote to accept this at our Special Meeting last Monday night. Mrs. Wolf stated that we were going to accept this Plan and put it on the shelf, if we ever needed to use it then we would have it.
Ms. Snapp stated that LUC has fixed the Table of Contents, the leaderlines and also the pie charts in the plan. Mr. Kurt Penhorwood wanted to know that if this were to get adopted, will this be the goals we are working towards or not? Mrs. Wolf said that we should set aside land for farming, etc. Jenny told her that the Zoning Commission can't set aside land for specific things, the Township has to do that.
Jenny reported that there will be no additional charges from LUC for the Comprehensive Plan, and updating it will be part of our Membership fees for being a member of the LUC Regional Planning Commission. Jenny reminded everyone that this is a vision and a guidance for the Township, it is not the zoning laws. She also suggested that we get the Zoning Commission together and start to update our zoning laws. This plan is just a guideline to make us better, and that zoning is suppose to be enforced anyways. After lots of discussion, Mr. Jeff Rosebrook made a motion to adopt the Comprehensive Plan from LUC for Perry Township, seconded by Mr. Merle Ackley. Rosebrook, yes and Ackley, yes. We will receive $5,000.00 from the Logan County Commissioners for this and the Township will pay the other $5,000.00.
Mrs. Bonnie Brose, janitor, talked to Shawndel Wilson and she wanted Bonnie to report that the Girl Scouts have been working out at the Akey Cemetery and they have found 2 bases, so they know where it is now.
Bonnie reported that she has been getting lots of compliments on the new carpet at the Community Room and also on the new ramp at the Lodge Hall.
Bonnie said that she is starting to make plans for the July 9th celebration and this years Grand Marshall will be Martha and Walt Miller.
Mr. Mitch Current, fire fighter, had prices for the radios for the Trucks, the dump trucks. Mitch talked to Harvey Grimes up at the County Garage, and Harvey told him to go with what we have now, VHF. The county is waiting to get a grant for their radios. Mitch said that the radios cost $882.00 each installed, so three of them would be $2,646.00 from Bender Communication. Mitch reported that we would have to program the County in when they get their radios if we go ahead and get ours now before the county does. It would cost around $40.00- $60.00 each to re-program them and would take about an hour to do that.
Mitch said that Oct. 11 is when the radios go to the switch over. 2013 is the deadline to have all radios switched over.
Mr. Merle Ackley made a motion to purchase the 3 radios, seconded by Mr. Jeff Rosebrook. Rosebrook, yes and Ackley, yes. Mitch will call and get it all set up.
Mitch reported that there is 4 lights out on the tanker and 4 lights out on the squad. To replace the ones on the tanker it would cost $800.00 and to replace the ones on the squad it would cost $948.00, for a total of $1748.00 installed from Fire Safety Services. Mr. Jeff Rosebrook made a motion to replace the lights on both vehicles, seconded by Mr. Merle Ackley. Rosebrook, yes and Ackley, yes.
Mitch reported that he has ordered 7 of the new hand held radios for the firemen and we may have to order 6 more. We are going to see if they can be changed over but if they can't then they will have to be replaced.
Chief Keith Montgomery reported that when we recently had a tornado warning here in town, there were people that wanted to get in the basement of the Community Room and they couldn't get in. Chief would like to have a key to the basement and put it in his office at the fire house, under a lock box. Mr. Rosebrook said that there is a lot of township files in the basement of the Community Room, that maybe we should have a change of plans as to where people should go. The basement at the Lodge Hall is another option. Mr. Ackley said that the steps to that basement would need to be worked on before we use that option. Bonnie said that Dave Sharp suggested the Community Room instead, so that in case the building fell in, it would only be one story, instead of two stories from the Lodge Hall. Dave Cook said that after they fixed the floor of the Lodge Hall, there is no way that floor would ever fall in.
Chief would like to have a couple of lights installed on the other side of the fire house beside the parking lot. Everyone now is using the parking lot and going in the back door, but at night that side is pretty dark.
Helen Norris, of EMA, called the Chief tonight and told him that we are going to be getting 2 new radios for the squad, and they are a step better than what we need. She was going to order them on Tuesday, and when they are delivered a Trustee has to sign for them.
Chief brought up that we need to send Robert Shively a letter. He signed a contract with Perry Township and he has 4 more years on his agreement and he's not signing up for enough hours to comply with this agreement.
Chief said that to get new cutters the Jaws of Life would cost around $7,500.00. He will get some more prices before our next meeting. Grainger is going to let the Fire Dept. use one of their saws to see how we like it. The saw we will be using costs $250.00. Assist. Fire Chief, Doug Henry wants to use this saw before we purchase new cutters.
Chief brought up that Logan Brown needs a new coat. He has new pants but needs a new coat. He is one of our newer daytimers, so Chief wants him to sign a 1 year contract with Perry Township. If he doesn't give us one year of service, then he will reimburse us the price of the coat. Mr. Ackley made a motion to purchase a new coat for Mr,. Brown as long as he signs the agreement, seconded by Mr. Rosebrook. Rosebrook, yes and Ackley, yes.
Chief reported that he, Jenn Bowman, Gary Baker and Dave Cook have been working on the SOP's for the Fire Dept. Mrs. Stalling has sent them in to the Log. Co. Prosecutor, Mr. Jerry Heaton, and we are waiting on word back from him.
Chief reported that the infra red camera at the fire dept. the one that they can take into a fire is only keeping a 5 minute charge. A new one from FSS costs $8,000.00. FSS are willing to come to our next meeting and show us a camera. Trustees would like for them to come, and also for the Chief to get some more prices before our next meeting.
Dave Cook, said that when him and Rod were working at the fire house, the combination lock on the door is broke and needs to be replaced.
Dave Cook wanted to know what we are going to do with Howie Kaiser? His 90 days are up. We sent him for testing and we haven't heard anything back from that. Jeff said that he will go down and talk to him and see what is going on with him. Chief stated that if Howie needs help, maybe he needs to see about getting on disability or whatever needs to be done, we should try and help him. Chief don't want us to just get rid of him, he's been here since the beginning and has been a big asset to the Fire Dept.
Dan Ackley, zoning inspector, met with Honda on Friday. Honda was happy that we put a cap on the latest permit for them. They will be cutting a check for us for the permit. Dan showed them our zoning rates, and they would like to see some changes made in them. They would like to see a $10,000.00 cap on any permit we would write.
Dan also gave an update on what else he has done with the zoning in the past month.
Mr. Kurt Penhorwood, since we adopted this Comprehensive Plan how soon would we be working on nuisance property? He said we need to get some definitions into place fairly quickly. Jenny also suggested we need to get something in the zoning about adult entertainment and wind turbines.
Mr. Merle Ackley reported that he attended the Meeting about closing the Alley between Bray's property and Meddles property.
The cemetery bases are done.
Mrs. Bev Wolf reported that she talked to Bill Harvey, of H&S Asphalt and he wanted Mrs. Wolf to thank Perry Township for our business. He said that working with Gary Baker was a pleasure and he hopes that whoever fills his spot will work with intergrity also.
Mr. Ackley talked to Harvey Grimes about stripping TR 129 and he told Mr. Ackley that we can do that.
Mr. Ackley reported that all the roads have been mowed.
Mr. Rosebrook reported that he had some additional electrical work done in the Lodge Hall in the kitchen area. Jeff has also looked into additional electrical work done at the Shelter House at the Park.
Mr. Rosebrook wanted to know if H&S were going to come back and berm along their work? He will call them and see.
Mr. Rosebrook stated that the tile behind Doug Wills property is plugged again, Dave Cook said the tile behind the fire house is plugged too. There tiles need to be checked out, there is a possiblility that this might be the same tile.
Mr. Rosebrook said that Harry Bray told him that there is a tile behind his house that is plugged too.
Mr. Ackley called the guy to fix the cooler at the Concession Stand at the Ball Park, It is working now.
Mr. Rosebrook said that the toilets at the park are not working properly. He wants to change them to being manually flushed. Jeff said that there is too much sand in the valves and it's not letting the automatic ones work properly.
Mr. Rosebrook got the sign on the door of the Legion.
Mr. Rosebrook brought up about HB 229, it's for agriculture and could be a benefit for the chicken farm. They are trying to get it passed and it would keep the township from being able to do anything about chicken farms. Jeff called Dave Burke in Columbus about this HB. So, Jeff just wanted to let everyone know that the ordeal with
the chicken farm is not over with yet.
Mrs. Stalling reported that our Auditor has left, and we are waiting on our report. Do we want to have a post audit meeting or not? Trustees said that as long as we get a report on the audit, they don't see any reason to have a post audit meeting.
Chief wanted to know if the man that owns the property where the fireworks are set off should be called about using his field? Mr. Rosebrook said that he would call the gentleman and get it okayed.
Mr. Rosebrook told Mrs. Bonnie Brose that he appreciates all that PTEC does and also all that she does, Merle said sure do.
Mr. John Brose brought up that we need to have some kind of sign at Perry Park stating that No Guns, or No Weapons at the Park. Jeff will take care of this.
Mr. Jeff Rosebrook made a motion to pay the bills, seconded by Mr. Merle Ackley. Rosebrook, yes and Ackley, yes.
TOTAL OF BILLS $58,872.98
TOTAL OF CHARGES $ 5,406.93
INCOME FOR MAY $22,621.51
Mr. Merle Ackley made a motion for adjournment, seconded by Mr. Jeff Rosebrook. Rosebrook, yes, and Ackley, yes.
Respectfully submitted by:
Cindy Stalling, fiscal officer
Accepted by Perry Township Trustees:
The Board of Perry Township Trustees met in Special Session on Monday, June 20, 2011 at the office of the Trustees in East Liberty. Roll Call: Jeff Rosebrook, present, Merle Ackley, present and Cindy Stalling, present. Also present was Melony Baker, John Brose and Brian Tracey.
Chairman Rosebrook called the meeting to order and stated that the purpose of this meeting was to interview applicants for the vacancy due to the death of trustee, Mr. Gary Baker.
Mr. Rosebrook called each applicant into the office individually and they were interviewed by the Trustees. They were asked why the wanted to be a Trustee?
After the three were interviewed, the Trustees discussed who should be appointed to the trustee position. Mr. Jeff Rosebrook made a motion to appoint Mr. John Brose for the remaining time on Mr. Baker's position, which runs through December 31, 2011, seconded by Mr. Merle Ackley. Rosebrook, yes and Ackley, yes.
Mr. Rosebrook called the three applicants back into the office and told them that this was not an easy decision. Mr. Rosebrook stated that in the last trustee election, Mr. John Brose had came in 3rd place, so therefore they thought it was only fair to make Mr. John Brose the newly appointed trustee. Mrs. Melony Baker stated that that is not a fair reason because she did not run in the election. Mr. Rosebrook stated that he should not of said that because she is right, she didn't run in the last election. Mrs. Baker and Mr. Tracey both congratulated Mr. Brose and then left the meeting.
Fiscal Officer, Mrs. Stalling then swore Mr. Brose in as the newly elected Trustee. She also gave Mr. Brose copies of our township policies, had the trustees sign new signature cards for the bank, and gave Mr. Brose insurance applications to fill out for his insurance.
The trustees went over several things with Mr. Brose, and answered lots of questions from Mr. Brose. Mr. Brose will now be in charge of the Green Lawn Cemetery. Mrs. Stalling will send out information to the funeral homes and send in and ad to the Examiner letting them all know who was appointed.
Mr. Jeff Rosebrook made a motion for adjournment, seconded by Mr. Merle Ackley. Rosebrook, yes and Ackley, yes.
Respectfully submitted by :
Cindy Stalling, Fiscal Officer
Accepted by Perry Township Trustees: