The Board of Perry Township Trustees met in Regular Session on Monday, May 14, 2012 at 7:00 p.m. at the Community Room in East Liberty. Roll Call: Jeff Rosebrook, present, Merle Ackley, present, John Brose, present and Cindy Stalling, present. Also present was: Bonnie Brose, Bill Brown, Keith Montgomery, Mitch Current, Pup McColloch, J.D. Gibson, Dave Cook, Jessica Gibson, Linda Baldridge, Paul Clapsaddle, Dan Ackley and Mr. & Mrs. King.
Chairman Rosebrook called the meeting to order.
The minutes of the previous meeting was given to the Trustees to read prior to this meeting. Mr. Rosebrook asked if there were any additions or corrections to the minutes and then asked if there were any additions or corrections to the financial statements that were given to the Trustees by the Fiscal Officer. They stand approved.
Mrs. Bonnie Brose brought up about the pictures in the Community Room; if we would have a fire all those pictures are gone. She stated that she could take the pictures out of the frames and make copies of them and put them on a disc, if the trustee would like for her to do this. Trustees would like for her to check into doing this and as to how much it would cost. Mitch Current has a CD burner and he could burn the disc for us. So, Mr. Jeff Rosebrook, made a motion to have the pictures copied over to a CD, seconded by Mr. John Brose. Rosebrook, yes, Ackley, yes and Brose, yes.
Fire Chief, Keith Montgomery, reported that he was contacted by Mrs. Ina Warrick, and she would like for her son, Keith to be a Jr. Fire Fighter on our Dept. He is 21 years old. He doesn’t have a driver’s licenses. After a lot of discussion, and with the Chief expressing that he does not want a Jr. FF Program, Mr. Merle Ackley made a motion that we refuse the opportunity for Mr. Keith Warrick to be a Jr. FireFighter with Perry Township Fire Dept., seconded by Mr. John Brose. Rosebrook, yes, Ackley, yes and Brose, yes.
Chief reported that Bud Rosebrook has looked at the rescue and hasn’t been able to get the right shocks for it yet.
Mr. Dave Cook, squad Chief, reported that he ordered a few things from Moore Medical. The total for the items was $38.80.
Mr. John Brose reported that Mr. Robert Shively has paid off his contract with Perry Township and is in good standing.
John stated that we need one more load of pea gravel at the park.
John had Rod Cook Construction, LLC; give an estimate for putting metal roofing on the dug-outs at Perry Park. The quote was for $1,050.00 and it would be black metal. Mr. Merle Ackley made a motion to accept the quote, seconded by Mr. Jeff Rosebrook. Rosebrook, yes, Ackley, yes and Brose, yes.
Mr. Brose stated that Dumpster Day went really well.
Mr. Brose hasn’t ordered the swings yet for the swing sets at the Park, he is still trying to find the best prices.
Mr. Brose reported that they got the drain ran behind the Concession Stand at the Park.
Mr. Merle Ackley reported that the flags are up in town.
Mr. Ackley had to re-do a base in the East Liberty Cemetery.
Mr. Ackley talked to Mrs. Janet Blank about her family’s lots in the East Liberty Cemetery.
Mr. Jeff Rosebrook stated that the T tile that we put in behind Moorehouse’s property needs to be moved. Mr. Doug Wills contacted Mr. Rosebrook and Mr. Wills would like to put a driveway in and if he does that it would go over the T tile. So we need to move the T and put in a drain riser. Mr. Jeff Rosebrook made a motion to relocate the T tile, seconded by Mr. John Brose. Rosebrook, yes, Ackley, yes and Brose, yes.
Mr. Jeff Rosebrook and Mr. John Brose checked the tile from Jimmy Moore’s to Les Smuckers, on South State Street, and it needs a new tile put in to the creek. Mr. Brose said that he talked to the Log. Co. Prosecuting Atty. Mr. Goslee, and he told John that we can work on tile of private property as long as it benefits the township. Mr. Rosebrook talked to Mr. Les Smucker to make sure it was okay to go through his property to get to the creek. Mr. Rosebrook will get the measurement too.
Mrs. Stalling had a 2nd notice for Kurt Penhorwood for his base order, the trustees signed it and she will send it to him.
Mr. John Brose reported that Perry Park opened on April 23. The water failed the test from the Log. Co. Health Dept. the first time. They came back and we had bleached it, and it passed the second time.
Mr. Brose reported that we have had 3 funerals since last meeting.
Mr. Brose reported that a car hit a pole at the park, but the pole has been fixed now.
Mr. Brose received a phone call from Joy Molden about her cemetery lot in the GreenLawn Cemetery. She wants to bury her friend on her Dad and Mom’s lot. Mrs. Molden told Mrs. Stalling that this friend is her sister. Joy has 3 or 4 spaces left on her own lot, she gave 2 spaces of her lot to her sister, and now they aren’t speaking to each other. She would like to sell ½ of her lot back to the township. After lots of discussion, Mr. John Brose made a motion that we do not buy back partial lots, seconded by Mr. Jeff Rosebrook. Rosebrook, yes, Ackley, yes and Brose, yes. Then Mr. Brose made a motion that “NO” you can’t bury someone on a lot where they are already deceased, seconded by Mr. Merle Ackley. Rosebrook, yes, Ackley, yes and Brose, yes.
Mr. Brose wants to take the junk metal that is behind the shop to town and sell it for junk.
Mr. Brose says that there are 3 little girls that have been coming to the Park by themselves and they are still down there at dusk, he is concerned for their safety. They sometimes ride their bikes and sometimes they are walking. Mrs. Stalling told him to call her when he sees them down there again and she will come down and see who they are.
Mr. Brose would like to get some surveillance cameras for the Park. He found one with a blinking light, and he would like to put up a sign as well. After some discussion, Mr. Brose made a motion for said purchase, seconded by Mr. Jeff Rosebrook. Rosebrook, yes, Ackley, yes and Brose, yes.
Mr. John Brose reported that he did call our Insurance Company about a Jr. Fire Fighter program at the dept. and was told that there would have to be certain things done to be able to do this. Ins. Co. said that it wouldn’t cost us any money to put a Jr. FF Program in at the Fire Dept.
Mr. Brose reported that he called Verizon about replacing our AT&T phones. He also called AT&T and they told him that it would be $200.00 per phone for new phones and $36.00 per upgrade. Verizon told him that we can get the military phones for free with no upgrade charges and we can get new phones every 10 months with their program. They would charge us $185.00 per month with $15.00 for fees for a total of $200.00 per month. That would be a $60.00 per month savings and it would be $2,000.00 savings on purchasing new phones, because these would be free. We will have texting, picture phone and voice mail. The AT&T contract is up at the end of June. Mr. Jeff Rosebrook made a motion to change to Verizon for our cell phone coverage, seconded by Mr. Merle Ackley. Rosebrook, yes, Ackley, yes and Brose, yes. Mr. Brose will be taking the phone that is being left in the fire house now. As everyone on the dept. has their own phones that they can use.
Mr. Merle Ackley reported that they pulled a bush out for Mrs. Martin in the Cemetery.
Mr. Jeff Rosebrook made a motion that the flushers in the restrooms are working fine now at the Park.
Mr. Rosebrook stated that we need to go ahead and order the load of pea gravel and also 57 stone too for the stock pile at the Temperance St. garage.
Mr. Paul Clapsaddle brought up about the light at the end of Temperance Street, which is in the Church of Christ parking lot. The church parishioners still want to get the light installed. Mr. John Brose told Mr. Clapsaddle that he and Jeff met with the DP&L lady at least 6 months ago and she still has not gotten back in touch with them. He will contact her again.
Mrs. Jessica Gibson and JD Gibson stated that she and JD are trying to sell their house at 3136 Temperance Street and when the purchasers went to sign papers on it, they were told that there is an encroached alleyway. They need to have that alley vacated, but that would take too long, they could get a variance but they would need 2 conditions variance and that would take too long also. So, they would like for the township to grant them an easement on the alley.
Mr. Jeff Rosebrook moved the adoption of the following Resolution:
John D. and Jessica Gibson, present owners of 3136 Temperance Street in East Liberty, Ohio are seeking an easement for their house that sets partially on the alley immediately south of Lot # 58.
WHEREAS, the house is located on the alley immediately south of Lot # 58 and extending between Temperance Street on the east and Apple Alley on the west.
WHERAS, the Board of Perry Township Trustees desires to grant Mr. and Mrs. John D. Gibson an easement four feet wide and immediately south of Lot # 58 and extending from Temperance Street on the east and Apple Alley on the west, being that part of the alley on which the house at 3136 North Temperance Street is situated.
Mr. Merle Ackley seconded the Resolution, and the roll being called upon its adoption, the vote resulted as follows:
Mr. Jeff Rosebrook aye
Mr. Merle Ackley aye
Mr. John Brose aye
Mr. Bill Brown had the shirts that he made for the Fire Dept. with him. After looking over the shirts, Mr. Mitch Current stated that he didn’t think they looked professional for a fire fighter. He wanted an embroidered patch on the front, not a silk screen and the lettering on the back is very hard to see. Mr. Brown told him to go and get them where you’re happy with and be done with it. He stated that he would not make any more for the fire dept. Chief Montgomery stated that we need to give Mr. Brown some compensation for his work. Trustees thanked Mr. Brown for his work.
Mr. Dave Cook reported that Rod Cook Construction will be starting on the new Shelter House tomorrow. Mr. Rosebrook wanted to know if there was any electric on the blueprints for the shelter house. Dave told him, “No” there was not. Mr. Rosebrook wanted to know if the township could put some electric in it. We can’t at this time, but we can later, we will also need to pour a driveway up to the shelter house with handicap accessibility.
Mrs. Stalling reported that she received an email saying that the Party at the Peak will be on July 27th, and the bikes will meet at Perry Park again.
Mrs. Stalling brought up that the virus protection for the computer at the fire house is up again. Mr. Jeff Rosebrook made a motion for renewal of the protection, seconded by Mr. Merle Ackley. Rosebrook, yes, Ackley, yes and Brose, yes. It will go on Mitch Currents credit card and then the township will reimburse him.
Chief Montgomery reported that we did not get the equipment grant that the fire dept. applied for, as stated we have too much money carryover for this grant.
Mrs. Stalling reported that the Auditor of State has sent all fiscal officer new printers, and they have given the old printers to each entity. So, therefore we have an old printer, if anyone needs it.
Mr. Mitch Current wanted to know what they are to do with the old radio equipment at the fire house.
Mr. John Brose discussed with Mitch about Bender Communication charging us $100.00 per hour on their bill. Mitch looked at the bills and stated that they were correct.
Mrs. Stalling brought up that the light in the office where all the books are stored is still out. It needs a new bulb.
Mr. Dan Ackley, zoning inspector, gave a zoning report for the month.
Mr. John Brose reported that Mr. Jack Nicholas donated a large cabinet for the Shop on Temperance Street. Keith Montgomery donated a grease gun that belonged to his father, Watsy Montgomery. John thanked Mr. Merle Ackley for always being willing to take all the crap for the Township. Anytime we have tree stumps, dirt, etc., Merle always lets us take it up to his farm to get rid of it.
The Logan County Library donated some chairs to us.
Trustees all agreed to renew our membership to the Cooperative Purchasing Program. We then received a resolution that needed to be filled out and faxed back. The Resolution is as follows:
AUTHORIZING POLITICAL SUBDIVISION TO PARTICIPATE IN THE STATE OF OHIO COOPERATIVE PURCHASING PROGRAM.
WHEREAS, Ohio’s Cooperative Purchasing Act (AM Sub. H.B. No. 100), as signed into law on December 4, 1985; and
WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the opportunity for counties, townships, municipals corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts, and park districts and other authorities to participate in contracts distributed by the state of Ohio, Department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, services, equipment and certain materials; now therefore
BE IT ORDAINED BY THE PERRY TOWNSHIP
Section 1. That the Perry Township Trustees hereby requests authority in the name of the Perry Township to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section 125.04.
Section 2. That the Trustees is hereby authorized to agree in the name of the Perry Township to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Perry Township participation in the contract. Further, that the Trustees does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC 125.04.
Section 3. That the Trustees is hereby authorized to agree in the name of the Perry Township to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Trustees does hereby agree to directly pay the vendor.
RESOLUTION/ORDIANCE MUST BE APPROVED, DATED AND FILED WITH THE OFFICE OF COOPERATIVE PURCHASING PRIOR TO USE OF A CONTRACT. ADDITIONALLLY, THE PAYMENT OF THE APPROPRIATE ANNUAL FEE MUST BE MADE PRIOR TO CONTRACT USE.
FAXED OUT MAY 30, 2012
Mr. Jeff Rosebrook made a motion to pay the bills, seconded by Mr. Merle Ackley. Rosebrook, yes, Ackley, yes and Brose, yes.
TOTAL OF BILLS: $57,271.78
TOTAL OF ELECTRONIC PAYMENTS $ 4,773.83
TOTAL OF INCOME FOR APRIL $ 25,302.56
Mr. Jeff Rosebrook made a motion for adjournment, seconded by Mr. Merle Ackley. Rosebrook, yes, Ackley, yes and Brose, yes.