The Board of Perry Township Trustees met in Regular Session on Monday, September 9, 2013 at 7:00 p.m. at the East Liberty Community Room. Roll Call: Merle Ackley, present, Jeff Rosebrook, present, John Brose, present and Cindy Stalling, present. Also present Logan Brown, Jody Lombardo, Bill Brown, Matt Chamberlain, Larry Wellington, Jeff Scheiderer, Linda Baldridge, Bonnie Brose, Josh Levan, Keith Montgomery, Dave Cook, Terry Cook, Kacy Welty, Dave Frangis, Dan Ackley, Mitch Current, Pup McColloch, and Victoria Current.
The meeting was called to order by Chairman Mr. Merle Ackley and all said the Pledge of Allegiance.
The minutes of the previous meeting was given to the Trustees to read prior to this meeting. Mr. Ackley asked if there were any additions or corrections to the minutes and then asked if there were any additions or corrections to the financial statements that were given to the Trustees from the fiscal officer. Mr. Brose made a correction to the minutes. He stated that to get the natural gas line brought into East Liberty was going to cost $500,000.00. Ms. Jody Lombardo, our insurance agent from Ohio Insurance Agency, just stopped in to say “Hi” and to see if we had any questions for her. Mr. Brose brought up to her about us having to send in our bills to the Ohio Public Entity Consortium, he feels like that is a waste of time and that they are just a middle man. Jody told him that we can’t do anything about it right now as no one knows what is going to happen with the Obama Care. She is trying to get a managing policy together for us before our renewal date. Jody said that she should know more in about 45-60 days. As of Sept. 1 there was a 1 year grace period put on the changes. Jody said that she will be back to visit when she knows more. She did tell Mr. Ackley that there will not be any changes in Medicare. Jody told us that she will do the best for us that she can. She also said that 2015 might be bad! Mr. Matt Chamberlain was here representing the people that were purchasing the 9690 Foundry Street property. In 2011 we passed an encroachment, and had a resolution to accept the easement for that property. He was here to have us sign the easement Agreement, as it was never signed in 2011. We did sign the resolution, but not the Easement. The resolution was signed on 4-11-11. It is allowing 1’ of their building on our alley. The existing building is on the township alley and they just needed an easement signed. The current owner is Larry Kerns. Mr. Matt Chamberlain had the Trustees sign the easement. He will get a copy of it back to us. Mr. Jeff Scheiderer and Mr. Matt Chamberlain, Pres. and V-Pres. representing the ELM Boosters thanked the township for all we do for them, stating that they couldn’t do it without us. Matt commended the township on the park and the ball diamond and asked if there was anything they could do to help us out and make it better for us? Matt thought we had a very nice park/facility. Mr. Jeff Scheiderer brought up again about re-doing the drainage and then re-surfacing the infield of the ball diamond. There is also lots of grass that needs to be removed at the edge of the infield/outfield. Jeff stated that the pony league stakes for the bases are in the grass area. To re-surface the infield the tile needs to be checked out first, as the field doesn’t drain as well as it used to. Jeff stated that Neer’s has a ball park mix, it’s one made of clay and masonry sand, and cost around $11.00 per ton. The field would need to be re-leveled, and there is a hill behind first base into right field. Matt reported that there were families from opposing team that would bring picnics with them and stay and eatin the shelter houses after the games. Both Jeff and Matt wanted to know about checking out for more land to add to the park. This way we could compete more with other towns and hold more tournaments. The Boosters could help out some financially but they don’t have a lot of money. Trustees told them to do some measuring and see how far back they want the field cut back too. Jeff Rosebrook said that he is willing to bring in his own tractor with the scrapper and do the work. The boosters said that they are willing to help out. The trustees agreed to level the field, cut the grass back and then go and get the material for the top of the field. Mr. Ackley stated that this particular material is what we always get in for the ball diamond. Mr. Larry Wellington, stated that the fire dept. is interested in seeing if the township would pay for reflecting signs for all residents in Perry Township. The firemen would go out and install them. He said that there are approximately 419 residents and they can get the signs from Bobnik Signs for $12.50 each, for a total of $5,237.50. The fire dept. would also like to get smoke detectors for each home as well. We already have given the residents smoke detectors several years ago. Kacy Welty said that Logan County Co-op does a grant for this, and Kacy called up there and the person that he needed to talk to wasn’t there. It was suggested that maybe we ask for a $5.00 donation per resident. Mr. Rosebrook said to find out how many we would need and then we will go from there. Bill Brown said that the signs are something that he is capable of doing with his business. Logan Brown wanted to know if there is any regulation on where they would have to be put. That would have to be looked into. Chief Montgomery brought up about some of the 1” x 100’ hose being rotten. They keep cutting it, but it really needs to be replaced. He checked with FSS and we can get it replaced for $307.50. Mr. Merle Ackley made a motion for said purchase, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes, and Brose, yes. Mr. Larry Wellington brought up that he would like to attend an extended transition class for firefighters. The class is on Sundays, and it’s an 84 hr. class, that is held in Ridgeway. It is supposed to start on Sept.22. Larry is a Perry Township resident and has been on the fire dept. for 10 years. Larry is willing to sign an agreement with Perry Township. Mr. Jeff Rosebrook made a motion to send Larry to this class, seconded by Mr. Merle Ackley. Ackley, yes, Rosebrook, yes and Brose, yes. Chief Montgomery stated that the fire dept. will be going out to TRC the 1st of October to flush the hydrants. Mr. Mitch Current had prices to put plugs in the engine. They are $17.-18 a piece at Lowe’s, for a total of $110.04. Mr. Dave Frangis can get them where he works, at Loeb Electric at the state bid price of $81.73 for a total. We need 10 males and 2 females. Mr. Merle Ackley made a motion to let Mr. Frangis purchase them and we will reimburse him, seconded by Mr. John Brose. Ackley, yes, Rosebrook, yes, and Brose, yes. Chief brought up about the bill from Bender Communication. He stated that 80% of the bill was for labor. Then he brought up again about getting 2 repeaters. It would be around $4,750.00. Chief said that there is no communication at a scene right now, we need to have these new repeaters so that our radios will work. They want 2 repeaters, one for the squad and one for the engine. Chief said that right now we are all ground communications. These repeaters will not help with the pagers. The county wants to put a repeater around the Middleburg area. The trustees want to know , will we really need the repeaters if the one gets put up around Middleburg??? Chief said that the repeaters, if they are in our trucks will help the hand-held radios. Mr. Brose said that there is supposed to be being a repeater put up on the water tower out at Honda, so do we really need these repeaters? There is a couple of FF that doesn’t feel like we will need them. Chief reported that Larry Wellington was in an attic at a fire and they couldn’t communicate with him with any radio we have. So, if it will save a life then they are well worth investing in. Chief said that we went with the new hand-held radios at the first of the year because it was mandated to do so, but they won’t work with the other radios. After a lot of discussion, Mr. Jeff Rosebrook made a motion to purchase the two repeaters, seconded by Mr. Merle Ackley. Ackley, yes, Rosebrook, yes, and Brose, yes. The Trustees thanked the firemen for all the extra work they put in getting things changed over to the new truck. Mrs. Stalling reported that they allvolunteered their time to do so, as no one turned in any time to do this. Mr. Dave Cook reported that the squad will be covering the Ben Logan football game on Sept.20. Mrs. Joy Litteral will be attending a meeting at Mary Rutan on Sept, 21. Mr. Dan Ackley gave a zoning report. Updated all as to what has been going on. Mr. John Brose reported that he hasn’t gotten the signs for the park yet. Mr. Brose reported that someone isn’t marking down when they get gas or diesel, so everyone needs to be more careful at marking this down. Mr. Jeff Rosebrook reported that grass has been planted at the new walking track at Perry Park. Quality Paving will be asphalting in front of the fire house and re-do in front of the back door too. We will be making a handicap entrance at the back door before Election Day. Mr. Merle Ackley reported that he mowed the cemeteries while our mower was off from his recent car accident. The fire dept. had a couple of thank-you’s, one from Rushcreek Twp. and one from the Hennessy family. Mrs. Stalling reported that she has gotten the title to the new engine. Mr. Mitch Current brought up about the maintenance of the fire trucks. He would like to see the trucks taken to a shop. Mitch said that it needs to be a motor vehicle certified mechanic that works on the trucks. He also said that the fire dept. needs to start keeping better records on the trucks. Mitch said that there is a program on the computer to do this. No one is to be on this program except for the Chief and Mitch. Trustees told Mitch that Mr. Ken Rosebrook, who usually does the work on the fire trucks, is a certified mechanic. Mr. John Brose brought up about riders in the fire trucks for parades. John has talked to the upper management at our Insurance Company and they told him that we would need documentation and signed waivers and still if anything happened they could come back on the township. So, John is not for this, and Chief stated that the fire dept. will not haul anyone in the fire trucks. Mr., Merle Ackley made a motion that there are to be NO riders in the fire trucks, only trained firefighters, seconded by Mr. John Brose. Ackley, yes, Rosebrook, yes and Brose, yes. Mr. Brose had a 3 yr. contract with Miami Valley Lighting for the street lights. Mr. Rosebrook made a motion to accept the contract, seconded by Mr. Brose. Ackley, yes, Rosebrook, yes and Brose, yes. Mr. Brose has made up a questionnaire to pass out to all the residents in East Liberty to see who is interested in having natural gas brought into town. He will pass them out. Able Pest Control was down to the fire dept. to check for bed bugs. We did not have them. But, they wanted to treat the firehouse for them and that would cost $500.00. They would put a track around the firehouse. We can make this track for $41.42, so we will be doing this ourselves. Mr. Brose reported that he sold lot # 176½ in the Greenlawn Cemetery to Mr. Gordon. Mr. Brose had a quote to stripe road # 143 for $1,200.00. Mr. Brose made a motion to do so, seconded by Mr. Rosebrook. Ackley, yes, Rosebrook, yes and Brose, yes. Mr. Brose called JVS to see about the class there making us some picnic tables, they have not called him back yet. Matter was tabled. There is a Safety Council meeting at JVS on Sept, 19 at 7:30 a.m. Mr. Rosebrook reported that the drains in the field behind the fire house have been fixed and also the drain in front of the firehouse has been fixed. The pea gravel has been put in at Perry Park. The back walking track at Perry Park is getting really wavy. Fall dumpster day will be Sat., Oct 12, and Jeff will call and get the dumpsters. Mr. Merle Ackley made a motion to accept the Amounts and Rates set by the budget commission, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Brose, yes. Mr. Brose had a quote from Del-Mar tree service to cut trees at Perry Park, the quote was $2,140.00. Mr. Rosebrook made a motion to accept this quote, seconded by Mr. Ackley. Ackley, yes, Rosebrook, yes and Brose, yes. Mrs. Stalling had paperwork to join Frank Gates Co, as a workers compensation group member. It will save us like $2,500.00 per year. Mr. Ackley made a motion to accept this membership, seconded by Mr. Rosebrook. Ackley, yes, Rosebrook, yes and Brose, yes. Mr. Merle Ackley made a motion to pay the bills, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Brose, yes. TOTAL OF BILLS $171,733.97 TOTAL ELECTRONIC PAYMENTS $4,709.71 INCOME FOR AUGUST $6,130.49 Mr. Merle Ackley made a motion for adjournment, seconded by Mr. Jeff Rosebrook. Ackley, yes, Rosebrook, yes and Brose, yes.